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How Workforce Go Handles Real-Time Job Costing and Labor Distribution
Inaccurate job costing can have serious consequences for your business. Workforce Go’s functionality ensures that you always have an accurate view of a project’s cost so that you stay within budget.
When data comes in from any source, it’s instantly added to our cloud-based platform. From there, we sync your entire cost-code structure in real-time. Field crews see the exact sub-jobs and tasks assigned to their project. When they clock out, that labor data flows back into your ERP, allowing you to view real-time project profitability without manual data entry.
The interface also gives you a real-time view of employee hours. You can see which employees are about to reach their over-time limit, and which ones have plenty of time left. Workforce Go’s scheduler function takes all of that into account when creating a weekly schedule. You’ll also get notifications any time an employee is nearing the limit for their regular and overtime hours.
How to Simplify the Construction Payroll Process
Workforce Go is designed for the way construction crews work. Our mobile app not only allows for employee self-service, it speeds up communication between employees, foremen, managers, and the HR team. Everyone always has access to the information they need in real time. Our platform also automates basic tasks, reducing the need for manual data entry.
Concerned about compliance? The cloud-based system will also update itself whenever an applicable federal, state, or local law changes, with no downtime needed on your part. This means you can rest easy knowing that your payroll will always be fully compliant.
Automated Certified Payroll Reporting for Construction
One of the ways that Workforce Go simplifies construction payroll is by including automated certified payroll reporting. We automate the generation of federal WH-347 forms and some state-specific equivalents. The system also formats data for direct upload into platforms like LCPtracker, which eliminates the need to manually transpose data into spreadsheets. This greatly cuts down the potential for errors.
Managing Multi-Rate Union Payroll and Labor Agreements
Construction union rules can be tricky to navigate, especially if you have workers performing multiple roles in a day. Workforce Go easily handles mid-shift rate changes. If an employee works four hours as a Journeyman and four hours as a Foreman, they simply switch their task or project on their mobile device. The system applies the correct union scale to each block of time automatically.
Managing Prevailing Wage and Fringe Benefits
The system tracks the required prevailing wage rate for every specific labor classification. It calculates the fringe credit based on the benefits you already provide (like health insurance or 401k) and determines the exact cash delta you must pay the employee to remain compliant.
Automated General Ledger Posting for Construction Payroll
At the end of a pay cycle, the system generates a detailed journal entry. It allocates labor costs, employer taxes, and overhead to the specific department, location, and project. This ensures your financial statements reflect true labor burden automatically.
Construction HR and Payroll Integration for Sage and Acumatica
Our integration with Sage and Acumatica uses a real-time API. When you update an employee’s pay rate or address in Workforce Go, the system pushes that data to your ERP immediately. You don’t need to export files or click a button at the end of the day.Take a look at the following pages to get an overview of our integrations
How Does Workforce Go Handle Construction Time Tracking
Mobile Time Tracking with Geofencing for Field Crews
You can draw a digital perimeter around any job site address with Workforce Go’s geofencing function. This can help curb instances of time theft. For instance, let’s say an employee tries to clock in from home or a coffee shop down the street. The system can either block the punch entirely or flag it for manager approval.
Offline Mobile Punch and Crew Time Entry
The mobile app includes an offline mode. If a crew is in a “dead zone,” the app stores the time stamp and GPS coordinates locally on the device. Once the phone regains a data connection, it automatically syncs those punches to the cloud.Foremen have the ability to manage their crew time activities. This allows one supervisor to select their entire team and clock them in or out simultaneously. You can also allow individual employees to use their own phones if you prefer a decentralized approach.
How Workforce Go Handles HR for Construction Businesses
Retention is a perennial issue in the construction industry. High employee turnover can lead to a slow down in projects, making them cost more. It also costs money to find and replace skilled workers. Workforce Go has several features designed not only to make the hiring process easy, but to keep your employees engaged and connected to the organization.
Simplify the Construction Hiring Process
With our Bryte AI tool, you can quickly generate a job description just by describing the needed tasks and skills. From there, use our seamless integration with Indeed to post your job directly to the site. Your job posting is linked to Workforce Go’s interface, making it easy to keep track of the interview process for each candidate. Bryte AI can also save you more time by generating interview questions.
Paperless Onboarding and I-9 Compliance for Construction
Once you’re ready to onboard new employees, Workforce Go can help the process go more smoothly. It sends a secure onboarding link directly to a new hire’s smartphone. They can complete their I-9, W-4, and sign your company’s safety handbook before their first day. This data then flows directly into the payroll system, so you don’t have to type it in twice.Help your new hires transition into their new roles by sending a first day packet through the mobile app. You can customize the information you’d like to include in these packets. For example, add a checklist of important onboarding tasks new hires need to complete, along with due dates for each task.
Tracking Construction Certifications and Safety Licenses
The system monitors expiration dates for any certification, from OSHA cards to CDLs. You can set automated email or SMS alerts to notify both the employee and the HR manager 30, 60, or 90 days before a credential expires.Once the employee renews their certification, that will get recorded in the system.
Retain Construction Employees With Benefits That Set You Apart
Employees stay loyal when they feel an organization is invested in their well-being. Through our Payroll on Us program, you can offer them valuable wellness benefits like:
- 24/7 telehealth and telebehavioral care for them and their families
- Health and nutrition coaching
- Chronic disease management, including nurse outreach
- Health risk assessments, biometric screening, and DNA screening
- Incentives for proactive health management
With 0 copays, none of these benefits cost your employees any additional money. In fact, most employees see a 2% to 5% increase in their take home pay.
The best part: offering these benefits costs you nothing either. By utilizing a FICA tax credit, you’ll actually get money back–$321 per employee, per year. With 100 employees enrolled in the program, you get to offset the cost of an ERP and actually save money on construction payroll.
Scaling Your Construction Business with Unified Workforce Management
Scaling a construction business requires moving away from the data silos that often form between the field, the office, and the accounting department. When you adopt a unified workforce management platform, you replace manual spreadsheets and disconnected apps with a single source of truth for all your labor data.
This visibility allows you to bid on larger, more complex projects with confidence because you finally know your true labor burden and real-time job costs. By automating the administrative weight of payroll, union compliance, and certified reporting, your leadership team can stop putting out fires in the back office and focus instead on strategic growth, equipment procurement, and winning new contracts.
As you grow, your business needs may shift. Workforce Go is designed to shift with them. Our platform is highly versatile. You’re never locked into the original version you start with. Add extra modules and functions at any point to get the exactly right fit for your organization.
Workforce Go’s Dedicated Customer Support
One of the things that sets Workforce Go apart is our commitment to high-touch, high quality customer service. We want to be your problem-solving partner, one that you can rely on from day one and all throughout the life of your business.
You’ll work with a dedicated consultant who understands the specific nuances of construction payroll and your specific ERP integration. They’ll walk you through a multi-stage implementation process to make sure you and your team are solid in your understanding of the system and its capabilities.
After implementation, you’ll have one primary point of contact throughout your partnership with Workforce Go. When you have a deadline, you have a direct line to someone who knows your account history. As your organization grows and changes, they will be there to help make sure that platform fits your business needs.
We also regularly provide client training and informational webinars to help your team stay up to date with our functions. Our client portal is regularly updated with helpful resources so that you can get the most out of our system.
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