Blog

The world of human resources is evolving at lightning speed — and artificial intelligence is at the forefront of this transformation. From streamlining workflows to reducing administrative burden, AI is no longer just a buzzword. It’s a game-changer, offering HR professionals new ways to extract meaningful insights from the data that matters most: employee feedback.

Feedback is the lifeblood of a healthy organization. Yet too often, it’s reduced to surface-level observations or buried in reports that gather dust. That’s where AI can become your strategic ally — helping you go beyond collecting feedback to truly understanding the heart of your organization.

How to Craft an Effective AI Prompt

Interacting with AI begins with crafting the right prompt — the instruction that guides the AI to deliver useful output. The key? Clarity, precision, and intent.

Here’s what makes a strong prompt:

• Assign the AI a clear role (Example: “an HR expert with decades of experience in organizational psychology”)
• Define the task (Example: “analyze this feedback and give me up to five key questions”)
• Specify the format (Example: “limit it to five questions for focus and actionability”)

If you want to brush up on the fundamentals of AI prompting, check out Dave Birss’s website. His insights are invaluable for HR pros looking to confidently engage with AI tools.

The AI Prompt That Will Change Your Feedback Process

Now, let’s get to the prompt that could truly change your approach to employee feedback. This powerful prompt is inspired by ideas shared by Geoff Woods, author of The AI Driven Leader, during his appearance on Robert Breedlove’s “What is Money” video podcast. Woods demonstrated how AI can be a brilliant brainstorming partner by getting it to ask you questions, prompting deeper thought and uncovering hidden layers of understanding.

Here’s the prompt:

“You are an HR professional with decades of experience and special expertise in the psychology of organizations. Analyze the following feedback and give me up to five questions that would be important for me to consider for the continued health of the organization.”

Why is this so powerful?

• You gave it a role: By instructing the AI to act as “an HR professional with decades of experience and special expertise in the psychology of organizations,” you immediately elevate the quality and focus of its output. It taps into a specific knowledge base, providing more relevant and insightful questions.
• You gave it a very specific task: “Analyze the following feedback and give me up to five questions that would be important for me to consider.” This leaves no room for ambiguity. The AI knows exactly what it needs to do.
• You told it the form of the output you wanted: “Up to five questions.” This constrains the output, making it digestible and actionable, preventing the AI from generating an overwhelming list.

The true value of this prompt lies in what happens next: your answers to the generated questions. These aren’t just arbitrary questions; they are designed to make you think critically about the feedback you’ve received, prompting you to consider underlying issues, potential root causes, and broader organizational implications. By engaging with these AI-generated questions, you’ll naturally uncover deeper insights and perspectives that might have been overlooked.

A Bonus Prompt

If you want to go the extra mile and truly maximize the impact of this prompt, here’s a powerful follow-up. After you answer the initial questions the AI generates based on your employee feedback, feed those answers back into the AI. Then, use this prompt:

“Continuing in your role as a seasoned HR professional, I want you to take my answers and the employee feedback and suggest specific, actionable improvements for leadership, team dynamics, and company culture. Present your answers in concise and direct language.”

This second prompt builds on the first, leveraging the deeper understanding you gained from answering the AI’s initial questions. It guides the AI to synthesize that information and provide concrete, practical recommendations across crucial organizational pillars.

AI isn’t here to replace the human side of HR — it’s here to enhance it. By using AI strategically, you can move beyond reactive feedback management and instead unlock proactive, data-driven insights that strengthen your workforce.

At Workforce Go, we believe in empowering HR leaders with tools that make a real difference. Ready to transform how you handle employee feedback? Start with the right prompt and watch what’s possible.